Filling in your UCAS application

on November 14, 2022

It’s time to make your UCAS application. For students who would like to progress to Higher Education at the end of this academic year it is now time to complete your application online.

We are here to help our students throughout the UCAS application process. Students should link their application to the College and complete and pay for their application by Monday 9 January 2023 our internal student deadline.

Follow the steps below to find out how you can make the application process as smooth as possible.


1. Getting Started

Once you have decided that university is the next step for you, you will need to create an account on UCAS.


Create anUCAS Account

You will need to create a UCAS Hub account to complete your application.

Click here to create your UCAS account.

State that you are interested in an ‘Undergraduate’ level of study.

Link your application to the college

You must link your application to Barnfield College by entering the college buzzword.

Buzzword: Barnfield2023

The buzzword is a unique code set by your school, college or centre.

By linking your application to the college, you are permitting the college to view and track your application. This is crucial as this will allow your tutors to complete your student reference and proof your personal statement


2. Filling in your application

Now you have created your account, the next step is to fill out all the sections on the application form. You do not have to complete your UCAS application in one sitting, you can save your progress and continue where you have left off at a later date.


Key information you will need to know:

ULN (Unique Learner Number) and BTEC Registration Number: All Barnfield College students will have been emailed these details. If you do not have these details, please contact your TPA tutor.

Student Support Arrangements: This will be your county/local authority – (e.g. Hertfordshire/Bedfordshire/Greater London etc).

Centre details: Barnfield College (centre number) 40383

Contact and residency details: Make sure your email address is always up-to-date – so you don’t miss important updates on your application.

Work experience

  • In this section list all your paid jobs (full-time and part-time). For each job you will need the company name, company address, your role and your start/finish dates.
  • Do not list any unpaid or voluntary work in this section. You can mention these in your personal statement.
  • If you’ve not had any paid work experience, just leave this section blank, and mark it as complete.


  • Secondary/High School: Add all the qualifications you achieved at Secondary/High School and any other relevant qualifications (GCSEs, First Awards etc).
  • College/Sixth Form: Add all your modules for both years. For your first-year modules, put the end dates as June 2022 and put the grades you achieved for each. For this year’s modules, put the date as June 2023 and leave the grades as pending (leave it blank).
  • Double-check your modules/grades with your tutor if you don’t know them or please e-mail from your College/Student e-mail account, or attach a photo/scan of your Student ID badge or other photo ID to verify your identity, to enable the Exams team to release your grades/unit/qualification results via e-mail.
  • If you are retaking GCSE Maths and/or English Language this year, you will need to put each one in under the College centre as GCSE (Grade: 9-1). The exam board for Maths is Edexcel, for English it is AQA. Put the dates as June 2023 and the grades as pending (leave blank).

University choices

  • You can apply for up to five courses. There’s no preference order and your universities/colleges won’t see where else you’ve applied to until after you reply to any offers you may get.

Finance and funding

You need to add your Fee Code which is:

  • 02 UK, Chl, IoM or EU student finance services (if you’re applying for a loan).
  • If you’re financing yourself it will be code ‘01’. (Private finance).
  • If you’re applying for an NHS bursary as a student nurse/midwife/allied healthcare professional it will be ’05 Department of Health’. Please note that the NHS bursary is means-tested and if you are eligible, it will not cover all tuition fees, so you will still be required to apply for a student loan in addition to the NHS bursary grant (at least £5,000 annually).


3. Personal statement

This is the only section you have full control over. This is where you get to shine and sell yourself to universities. Displaying your passion for the subject area you are applying for.

Your personal statement must be between 1,000 and 4,000 characters. We recommend that you start in Microsoft Word and then copy and paste it into your application – as the UCAS application does not have spell check!

Click here for more information on Personal Statements.


4. Submitting the application

Once you have completed your application, it’s time to submit your application.

Please ask your TPA tutor or the GAP team to check before you send!

You can pay for your application online via card on the UCAS website. The application fee for 2023 entry is £22.50 for a single choice, or £27 for more than one choice.


We are always here to help! Speak to a member of the Careers and Education Team (GAP) at your campus and they will happily help you get your application started and completed. They can read over your application and give pointers on your personal statement.

Click here to access additional UCAS support via CANVAS.

Click here to access the UCAS Hub for further support with your application.

Maureen NwachukwuFilling in your UCAS application