Privacy Policy

This privacy notice tells you what to expect when Barnfield College collects personal information. It covers why we collect personal information, how we use it and how we keep it secure, such as:

  • Visitors to our website
  • People who register to attend, or attend, one of the events run by Barnfield College
  • People who enquire about courses at Barnfield College
  • People who apply for courses

We may change this policy occasionally, so please check back every now and then to ensure you’re still happy with the policy. By using the website, you’re agreeing to the terms within this policy.

We are committed to preserving the privacy of all visitors to our website and do not disclose personal data of our users to third-parties.

Who are we?

Barnfield College is a Specialist Vocational Further and Higher Education College, offering courses and qualifications from Entry and Level 1 up to Level 5. We operate under guidance from the Barnfield College Corporation, which is a non-executive Board of Governors who collectively oversee all the activities of the College and steer its future direction. We are registered with Ofsted (UK Provider Number 130599). Our registered Head Office address is: Barnfield College, New Bedford Road, Luton, Bedfordshire, LU2 7BF. We also have a campus at Enterprise Way, Luton, Bedfordshire, LU3 4BU.

How do we collect information from you?

Google Analytics

When someone visits our website we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We use Cookies on our website which sends IP addresses to Google Analytics to help us evaluate anonymized visitor data about web usage.

Find out more about Cookies.

If you wish to opt-out of Google Analytics you can install their opt-out browser add-on.

Site search

Search terms used on our website are collected and processed anonymously to help improve our website and search functionality. No user-specific data is collected by the College.

Event registrations

When you register for, or attend, one of our events we will ask you to provide some basic information regarding your name, contact details, subject area(s) you are interested in studying and the level of study. You may also be asked about your current situation, including school/college currently attending and where you heard about our event. This data is collected for marketing purposes, to ensure the information we provide is relevant to you, as well as understand the geographic reach that we have as an educational provider and the success of our marketing channels. We will collect this data by using a Google Form. This data is stored only in our Google Drive for a maximum of two years and is not shared with any third-parties. We will ask for your consent at the time you complete the form.

Enquiries

When you complete our Online ‘Contact us’ Enquiry form, we will ask you for some basic information relating to your name, contact details, date of birth and the level of study, as well as the nature of your enquiry. This data is collected to help us provide you with the best possible service. This data is sent to our Student Services team via email and will be held for a maximum of two years. We will ask for your consent at the time you complete the form.

Prospectus download requests

In order to download a copy of our online digital prospectuses, we will ask you to complete a web form. We will ask you for some basic information relating to your name, email address and level of study. By completing the form, an email will be sent to a private marketing email address in order to transfer the data to a third party email marketing platform, Mailchimp. We will ask for your consent at the time you complete the form. If consent is provided, we will use this information for marketing purposes via email and the data will be stored in Mailchimp for a maximum of two years. If consent is not provided, we will hold your details in Mailchimp for a maximum of two years and it will not be used, nor will it be passed to any third parties.

Course applications

When you make an application via our website, the information you provide is stored in the College’s student records system. We use this information to communicate with you about your application, via email, text or post, in order to help secure your place at Barnfield College, such as arranging an interview or inviting you to enrolment, and in order to give you the best possible service when applying to the College. The personal information you provide when applying for a course is passed to the Department of Education (DfE), the ESFA (an executive agency of the DfE) and any successor bodies to these organisations. (For the purposes of relevant data protection legislation, the DfE is the data controller for personal data processed by the Education and Skills Funding Agency (ESFA). This information is used by these government departments to meet their statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009, and to create and maintain the unique learner number (ULN) and Personal Learning Record (PLR). Your information will be securely destroyed after it is no longer required for these purposes. Your information may be shared with third parties for education, training, employment and well-being related purposes, including for research. This will only take place where the law allows it and the sharing is in compliance with data protection legislation. The English European Social Fund (ESF) Managing Authority (or agents acting on its behalf) may contact you in order for them to carry out research and evaluation to inform the effectiveness of training. You can agree to be contacted for other purposes at enrolment. For further information about use of and access to your personal data, details of organisations with whom we regularly share data, information about how long we retain your data, and how to change your consent to being contacted, please visit:

https://www.gov.uk/government/publications/esfa-privacy-notice.

Social media

If you participate in any discussion on our social media platforms, you may provide us with information such as your name or email address. Please check the privacy policies of the Social Media networks you participate in for details.

Wordfence

In order to protect our website and its users, we also collect IP address information through Wordfence. Wordfence is a WordPress (the Content Management System we use to build and maintain www.barnfield.ac.uk) security plugin that provides WordPress security, protecting our website from hacks and malware. By using Wordfence, we are able to record the IP addresses of hacking attempts and record firewall breaches. This allows us to prevent further attacks from the same source. Data is stored in MySQL database. MySQL is an open-source relational database management system.

We work to protect the security of the above information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input.

Marketing

We would like to send you information about our range of courses, and other services that we offer, which we feel may be of interest to you. If you have consented to receive promotional information from us, you may opt out at any time by emailing us at marketing@barnfield.ac.uk.

We promise never to share your information for marketing purposes with third-party organisations.

Access to your information and correction

You have the right to request a copy of the information that we hold about you. If you would like a copy of some or all of your personal information, please email us at DataProtection@barnfield.ac.uk.

We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.

Cookies

Like most websites, our website uses cookies in order to help provide you with the best website experience we can. Cookies are small text files placed on your computer or mobile phone when you visit websites to collect standard internet log information and visitor behaviour information. This information is used to track anonymous visitor use of the website and to compile statistical reports on website activity. Cookies help our website to work as you’d expect, to help usability and to improve the speed/security of the site.

Find out more about Cookies.

Other websites

This website contains links to third-party websites. We do not control, and are not responsible for, the collation of any personal information by third parties whose privacy policy is different to ours. We encourage you to read the privacy statements on the other websites you visit.

Changes to our privacy policy

This policy was last updated in May 2018 and is subject to change from time to time. Please review regularly to ensure you are still happy with this policy.

How to contact us

If you have any questions about this privacy policy you can contact us by: